Proof of Residency Letter Template — Free Examples & Generator

Ready-to-use proof of residency letter samples

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1. General proof of residency letter

To whom it may concern,

This letter confirms that [FULL NAME] resides at the following address:

[ADDRESS LINE 1]
[ADDRESS LINE 2]
[POSTCODE / CITY / COUNTRY]

This confirmation is issued for the purpose of verifying residential status.

Sincerely,
[NAME / ORGANISATION]
[CONTACT DETAILS]

2. Residency letter from landlord or property owner

To whom it may concern,

This letter confirms that [TENANT FULL NAME] is residing at:

[PROPERTY ADDRESS]

The tenant has lived at this property since [DATE FROM] under a valid rental agreement.

For any further information, please contact me.

Sincerely,
[LANDLORD NAME]
[CONTACT DETAILS]

3. Proof of residency letter for embassy or visa

To whom it may concern,

This letter confirms that [FULL NAME], passport number [PASSPORT NUMBER], resides at:

[ADDRESS DETAILS]

This confirmation is issued upon the individual’s request for embassy / visa processing purposes.

Sincerely,
[NAME / ORGANISATION]
[CONTACT DETAILS]

4. Proof of residency letter for school or employer

To whom it may concern,

This letter confirms that [FULL NAME] resides at:

[ADDRESS DETAILS]

This confirmation is provided for school / employment verification purposes.

Sincerely,
[NAME / ORGANISATION]
[CONTACT DETAILS]

Create a custom proof of residency letter

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Letter Type

What is a Proof of Residency Letter?

A proof of residency letter is an official confirmation that a person lives at a specific address. It is commonly required by banks, embassies, universities, employers, government departments and verification services. The letter can be issued by the resident, a landlord, a property owner, an employer, an accountant or a local authority.

When do you need a proof of residency?

Bank account opening
Embassy and visa applications
Employment verification
School or university enrolment
Government applications
Rental contract updates
Address confirmation for utilities or mobile operators

Documents commonly accepted as proof of residency

Utility bill (electricity, water, internet)
Rental agreement or title deed
Employer confirmation letter
Bank statement showing your address
Municipality registration certificate
Residency certificate issued by local authority

If none of the above are available, an official proof of residency letter is the easiest and fastest way to confirm your address.

Frequently Asked Questions

Is a proof of residency letter legally valid?

Yes. A properly written letter with correct details is accepted by most institutions, especially when supported by contact details of the issuer.

Who can issue a proof of residency letter?

A landlord, employer, property owner, school, accountant, municipality officer or the resident themselves.

Do I need to notarise a residency letter?

Usually no. Some embassies may require notarisation for visa applications.

Can I use a rental agreement instead of a letter?

Yes. A registered rental agreement is normally accepted as proof.

Is a digital (PDF) residency letter accepted?

Yes. Most institutions accept both printed and electronic letters.

Can I write a proof of residency letter for myself?

Yes, if the organisation allows self-issued declarations. Banks and embassies usually prefer third-party confirmations.

Does the letter need an address of the issuer?

Not always, but it increases credibility and acceptance rate.

Does a residency letter need a signature?

Yes. A digital or handwritten signature is recommended.

Do I need to attach supporting documents?

Banks and embassies may request a rental contract, utility bill or ID.

How long is a residency letter valid?

Most institutions accept letters issued within the last 30–90 days.